ClassTrack — teach, track & grow
The Proudly Canadian education platform for colleges. One login for every stakeholder — admissions, records, fees, a full Learning Hub and auto-grading, with compliance checks that run themselves and an AI assistant on top.
Built by EduWeb, engineered with Workaholic Developers since 2017
ClassTrack is our own flagship product. We build and scale it hand-in-hand with our long-term technology & engineering partner, Workaholic Developers — a relationship in its 9th year. Highly customizable software, delivered around the clock, with the architecture and momentum to keep ClassTrack fast, secure and always ahead.
Built for everyone on campus
Agents, staff and students each get exactly the view they need — and teachers and owners are one login away too.
Agents
Education and recruitment agents submit and track applications, collect documents, and watch their pipeline — all in one portal.
- Submit & track applications end-to-end
- Upload and chase documents in one place
- Live pipeline, status & commission visibility
Staff
Registrars, admissions and front-office teams run enrolment, records, forms, fees and daily campus ops from a single control centre.
- Admissions, enrolment & student records
- Forms, fees and front-office day-to-day
- One connected source of truth, no re-keying
Students
Students see courses, timetable, assignments, grades, attendance and materials — plus 24/7 AI help — in one clean app.
- Courses, timetable & learning materials
- Assignments, grades and attendance
- A 24/7 AI assistant for doubts and answers
Teachers & Instructors
Gradebook, attendance and auto-grading, with an AI teacher assistant for lesson prep, question papers and remarks — so class time goes to teaching.
Admins & Owners
Roles and permissions, live reporting and full control over every branch, program and stakeholder — the whole institution on one screen.
Automated Compliance Checks
International admissions live or die on documents. ClassTrack turns every intake form into a self-checking file: the moment an agent or student uploads, it verifies what is present, complete, signed and in date — then passes it clean or flags exactly what is missing or expired. Your team reviews decisions, not paperwork, and every file is audit-ready.
Every file, audit-ready: your team reviews the decision, not the paperwork.
From upload to audit-ready, in four steps
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1
Upload
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2
Auto-verify
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3
Flag or pass
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4
Audit-ready
Government ID / passport
Confirms the ID or passport is present and readable, reads the expiry, and flags anything missing or already lapsed before it reaches a reviewer.
Study permit & visa validity
Checks the study permit and visa are on file and still valid for the intake, and raises a flag the moment either is expired or about to lapse.
Transcripts & prior credentials (PLAR)
Verifies transcripts and prior-learning credentials are attached and complete for PLAR assessment, flagging incomplete or missing academic history.
English proficiency (IELTS / TOEFL)
Confirms an IELTS, TOEFL or equivalent result is present, in the right format and in date, and flags scores that are missing or past validity.
Signed enrolment & consent forms
Checks enrolment and consent forms carry the required signature and every field is completed — no blank lines, no unsigned pages slipping through.
Proof of funds
Verifies the funding document is uploaded and complete, and flags a file that is missing, partial or outside the acceptable window.
Group by intake, run by cohort
Student Cohorts & Batches
Organise every learner into the intakes, terms and programs you actually run, then manage them as a group. Bulk-action a whole batch, watch progress and capacity per cohort, and never juggle a hundred individual students to make one change.
Intake, term & program grouping. Slot students into the exact cohorts your calendar runs on — Fall / Winter / Spring intakes, terms and program streams — so everyone in a batch moves together.
Bulk actions across a cohort. Enrol, message, promote, invoice or update a whole batch in one action instead of touching each student, turning an afternoon of clicks into one click.
Progress & capacity per cohort. See completion, standing and how full each cohort is at a glance, so you spot under-filled sections to merge and full ones to open early.
Clean promotion & roll-over. Advance a cohort to the next term or graduate it at year-end with records, standing and access rolled forward automatically — no manual re-keying.
Cohort-scoped reporting. Filter every report by intake or batch so outcomes, fees and attendance always answer the real question: how is this cohort doing?
A complete Learning Hub, built in
Learning Hub
ClassTrack is education management and a real LMS in one. Publish courses broken into chapter-wise lessons, host e-content as PDF, video and slides in a media library, track live progress and completion, and issue certificates — no bolt-on LMS, no second login.
Courses & chapter-wise lessons. Structure each course into ordered chapters and lessons that mirror your syllabus, so students always know exactly what to study next.
E-content: PDF, video & slides. Upload readings, recorded lectures, slide decks and worksheets into one organised media library instead of scattering files across email and drives.
Central media library. A single searchable home for every learning asset, reusable across cohorts and terms so instructors build once and deliver forever.
Live progress & completion. See who has opened, watched and finished each lesson in real time, turning silent online learning into measurable, accountable progress.
Verifiable completion certificates. Auto-issue branded, verifiable certificates when a course or program is completed, turning coursework into a credential students value.
Grades in seconds, not weekends
Auto-Grading
Objective assessment shouldn't eat an instructor's evenings. ClassTrack auto-scores MCQ and quiz questions the moment a student submits, applies your rubrics, draws from a reusable question bank and returns instant results — then shows exactly which topics a class struggled with.
Instant MCQ & quiz scoring. Multiple-choice and quiz submissions are graded objectively in seconds, so students get feedback immediately and instructors reclaim their weekends.
Rubrics you control. Define marks, weightings and grade bands once, and every submission is scored to your exact policy — consistent, fair and tamper-proof.
Reusable question bank. Store questions by course, chapter and difficulty and assemble fresh assessments in minutes, reusing your best content term after term.
Instant results & release. Publish scores to students the moment grading completes, or hold behind approval — either way, no manual tallying or spreadsheet juggling.
Weak-topic analytics. See which questions and topics a cohort got wrong so instructors know exactly what to re-teach — data-driven teaching, not guesswork.
An AI assistant for students — and a co-pilot for teachers
AI isn't a gimmick bolted on top. It's trained on your own courses and policies, working for both sides of the classroom around the clock.
AI Assistant (for students)
A 24/7 study companion that answers doubts straight from the course material and knows your policies, timetable and fees.
- Solves doubts from the actual course content
- Answers policy, timetable & fee questions instantly
- Available around the clock, in every stakeholder's app
AI Teacher Assistant (for instructors)
A quiet co-pilot that handles the repetitive prep so instructors spend their time teaching, not typing.
- Pre-plans lessons from your syllabus
- Generates question papers & worksheets
- Helps grade and drafts student remarks
And 100+ more modules, one login
Everything a Canadian institution runs on lives inside ClassTrack — no five-vendor stitch-up, no separate LMS, no duplicate logins. Here's a taste of what's already in the box.
See ClassTrack for yourself
Explore the Proudly Canadian platform built to run admissions, compliance and learning for Canadian colleges. See ClassTrack, or talk to the EduWeb team about your institution.
Product: classtrack.com · Engineering partner since 2017: Workaholic Developers